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In F2016-17, the Funding Work Group undertook to develop a new database funding formula characterized by:
The formula attempts to apply these principles both within and among member types (academic, K12, public and special libraries).The new formula eliminates usage as a measure for individual members, but seeks to generate member revenues reflecting broad usage across member types.
The resulting formula was approved, and following a straight 5% increase for all members in F17-18, the formula was implemented for the first time with F18-19 invoicing:
Individual institutional assessments during implementation of the new formula are governed by the following transition rules:
A summary of the effects of these transition rules is as follows:
| If in comparison with prior year's bill, increase under new formula is: |
Institution pays: |
|---|---|
| Less than or equal to 0% | Same as current bill |
| More than 0% but less than 20% | New formula amount |
| More than 20% but less than 150% | 20% increase annually until new formula is reached |
| More than 150% | Uniform annual percentage increase that will result in being in formula in five years |
In general, each library type pays a base fee and a cost (or costs) based on population served. Public and academic assessments include a calculation based on collection expenditures.
Calculations are based on the most current publicly available data available at the time assessments are calculated. In order to accommodate member budgeting deadlines, data for the following July 1 member fees is collected in early summer and assessments calculated for distribution beginning in late summer or early fall. F19-20 member fees were distributed to member libraries in October of 2018. Deadlines will be moved earlier still for F20-21, to be distributed upon payment of F20-21 invoice around July 2019.
| Academic institutions | F18-19 data | F19-20 data | Expected F20-21 data |
|---|---|---|---|
| $2000 base fee | n/a | n/a | n/a |
| $2.50 per 12-month FTE | IPEDS 2015-16 | IPEDS 2016-17~ | IPEDS 2016-17 |
| 1% of materials / services expenses | IPEDS 2014-15 | IPEDS 2015-16 | IPEDS 2016-17~ |
| K12 public districts and private schools | F18-19 data | F19-20 data |
|---|---|---|
| $200 base fee per school A1 school (public districts) | KDE data sets, F2016-17 | KDE data sets, F2016-17 |
| $.75 per student (district headcount) | KDE data sets, F2016-17 | KDE data sets, F2016-17 |
| $200 base fee per private school | Various sources | Kentucky Schools Directory, 2017-18 |
| $.75 per student | Various sources | Kentucky Schools Directory, 2017-18 |
| Public libraries | F18-19 data | F19-20 data |
|---|---|---|
| $1000 base fee | n/a | n/a |
| $.05 per county population | Ky. Public Library Stats, 2015-16 (May 2017) | Ky. Public Library Stats, 2016-17 (March 2018) |
| 1% of collection expenditures total | Ky. Public Library Stats, 2015-16 (May 2017) | Ky. Public Library Stats, 2016-17 (March 2018) |
| Special libraries (hospitals) | F18-19 data | F19-20 data |
|---|---|---|
| $2000 base fee per campus or location | Various | American Hospital Directory, 9.6.18 |
| $5 per bed | Kentucky Hospital Directory (Oct. 2017) (Licensed beds) |
American Hospital Directory, 9.6.18 (Staffed beds) |
| $.10 per discharge | American Hospital Directory | American Hospital Directory, 9.6.18 |
