Committees and Work Groups

In F2016-17, the Funding Work Group undertook to develop a new database funding formula characterized by:

• Clarity and simplicity
• Equity and impartiality
• Sustainability.

The formula attempts to apply these principles both within and among member types (academic, K12, public and special libraries).The new formula eliminates usage as a measure for individual members, but seeks to generate member revenues reflecting broad usage across member types.

The resulting formula was approved, and following a straight 5% increase for all members in F17-18, the formula was implemented for the first time with F18-19 invoicing:

• F16-17 - Last year of old formula
• F17-18 - Old formula plus 5 percent
• F18-19 - First year of new formula
• F22-23 - All KYVL members to be in formula under transition rules

Individual institutional assessments during implementation of the new formula are governed by the following transition rules:

1. Nobody pays less than under the previous funding formula.
2. Everyone paying less than the new formula amount reaches new formula as soon as possible, subject to a maximum annual increase of 20 percent, except:
3. An annual increase of greater than 20 percent is applied when needed for a member institution to reach new formula in a maximum of five years.

A summary of the effects of these transition rules is as follows:

In general, each library type pays a base fee and a cost (or costs) based on population served. Public and academic assessments include a calculation based on collection expenditures.

Calculations are based on the most current publicly available data available at the time assessments are calculated. In order to accommodate member budgeting deadlines, data for the following July 1 member fees is collected in early summer and assessments calculated for distribution beginning in late summer or early fall. F19-20 member fees were distributed to member libraries in October of 2018. Deadlines will be moved earlier still for F20-21, to be distributed upon payment of F20-21 invoice around July 2019.