Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

KYVL QuickSearch



Committees and Work Groups

About

The KYVL funding formula aims for clarity and simplicity; equity and impartiality within and among member types; and sustainability.

As of July 1, 2022, invoicing, all KYVL member libraries and organizations are in formula, except for two for-profit institutions impacted by a rate change during the previous year.

KYVL membership cost estimator

KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your institution's annual KYVL database costs, enter the requested information below.

Fiscal year costs are calculated using your institution's most recent 12-month FTE and total materials / services expenditures from the IPEDS Data Center at the time of calculation.

Please note that paid courier stops and costs for KDL storage, if applicable, are not included in this calculation.

12-month FTE:
Total materials / services expenses:
Is your institution for profit?
     
$

KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your district's annual KYVL database costs, enter the requested information below. For a private school estimate, please enter number of students and schools / locations.

Fiscal year costs are calculated using student headcount and A1 schools count as reported in the most current KDE data sets at the time of calculation, generally on or around November 1. For private schools, KYVL consults the NCES Private School Universe Survey whenever possible.

District headcount:
Number of (A1) schools:
$

KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your library's KYVL database costs, enter the requested information below.

Fiscal year costs are calculated using the most recent county population and total collection expenditures figures reported for your library in KDLA's Kentucky Public Library Statics at the time of calculation.

Please note that paid courier stops and costs for KDL storage, if applicable, are not included in this calculation.

County population:
Total collection expenditures:
$

KYVL members enjoy substantial savings through statewide licensing and collaboration.

For an estimate of your hospital or system's annual KYVL database costs, enter the requested information below. KYVL uses data from the American Hospital Directory whenever possible.

  No. of locations Staffed beds Discharges
Acute-care hospitals
Non-acute hospitals
Outpatient clinics
$

Funding factors and data sources

For access to KYVL database resources, each library type pays a base fee and a cost (or costs) based on population served. Public and academic assessments include a calculation based on collection expenditures. Publicly available data is used whenever possible.

While usage is not a funding factor for individual members, the formula seeks to generate member revenues reflecting broad usage across member types.

For additional information about funding factors, rates, and data collection, select a library type below.

Academic libraries
Fiscal Year Base fee 12-month FTE Total materials / services
expenditures
Rate
(nonprofit)
Rate
(for-profit)
Data year Rate Data year
F23-24 $2,000 $2.50 $12.50 TBD 1% TBD
F22-23 $2,000 $2.50 $12.50 2019-20 1% 2020~
F21-22 $2,000 $2.50 $10 2018-19 1% 2018

Data source: Integrated Postsecondary Education Data System (IPEDS), National Center for Education Statistics

K12 districts and private schools
Fiscal year Cost per
(A1) school
Cost
per student
Data year
(Publics)
Data sources
(Privates)
F23-24 $200 $.75 TBD
NCES PSS
NCES Report 2019-20
NCES Report 2017-18
School websites
F22-23 $200 $.75 2020-21
F21-22 $200 $.75 2018-19

Data sources: KDE Data SetsPrivate School Universe Survey (PSS); National Center for Education Statistics Report

Public libraries
Public libraries Base fee Cost per county resident Collection expenditures Data year
F23-24 $1,000 $.05 1% 2020‑2021
F22-23 $1,000 $.05 1% 2019‑2020
F21-22 $1,000 $.05 1% 2018‑2019

Data source: Kentucky Public Library Stats. Upon publication (generally between March and May for the preceding fiscal year), contact Jay Bank at KDLA to request a spreadsheet containing County, Population and Collection Expenditures Total.

Special libraries
Hospitals F18-19 data F19-20 data F20-21 data F21-22 and forward
$2000 base fee per campus or location Various AHD, 9.6.18 AHD, 3.20.19 AHD
$5 per staffed bed Ky. Hospital Directory Oct. 2017 
(Licensed beds)
AHD, 9.6.18  AHD, 3.20.19 AHD
$.10 per discharge American Hospital Directory (AHD) AHD, 9.6.18 AHD, 3.20.19 AHD

Hospital data comes from the American Hospital Directory. The Kentucky Hospital Directory may be consulted for additional information.

Data collection notes

Academic libraries
  • Begin at IPEDS > Use the Data > Compare Institutions.
  • Final Release Data (Change): select Use Provisional Release Data to ensure most current data
  • In Institution Name, enter NCES Unit IDs to search IPEDS data for KYVL academic library members:
    NCES Unit IDs (need KyCAD, Summit Christian)

    156189, 156222, 156213, 156231, 247065, 156286, 156295, 157553, 156392, 156356, 156365, 156408, 156417, 446242, 156620, 156648, 156727, 157438, 156745, 156790, 156851, 156860, 156921, 157100, 157058, 157076, 157207, 157216, 157298, 157304, 157331, 484066, 157377, 157386, 157401, 157447, 247940, 461759, 157711, 156338, 157739, 157748, 157757, 157793, 157809, 157818, 157863, 157085, 157289, 157535, 156541, 157483, 157951

  • Copy & Paste; Select; Check all; Continue; Continue
  • Search for variables
    • 12-month full-time equivalent enrollment
      • (Frequently used / Derived variables > 12-month enrollment)
        • Select year(s)
        • Select variable
    • Total materials/services expenditures
      • (Academic Libraries > Characteristics, collections, expenditures and services > Expenditures)
        • Select year(s)
        • Select variable
  • ContinueContinue; (Select report options); Continue
Helpful IPEDS links:
K12 Districts

Begin at KDE Data Sets (from 2020). (Data release timeline here.)

Download:

  • Organization Information > District School List
    • Col A - SCHOOL YEAR
    • Col E - DISTRICT NAME
    • Col M - SCHOOL TYPE
      • COUNTIFS A1
  • Overview > Students > Enrollment > Student Membership
    • Col A - SCHOOL YEAR
    • Col E - DISTRICT NAME
    • Col G - SCHOOL NAME: ---District Total---
    • Col M - GRADE:  All Students
    • Col AK - Total Membership

 

Public library data

Kentucky Public Library Statistics are generally published between March and May for the preceding fiscal year. Following publication, contact Jay Bank at KDLA to request a spreadsheet containing County, Population and Collection Expenditures Total.

Special library data - hospitals

Hospital data comes from the American Hospital Directory. The Kentucky Hospital Directory may be consulted for additional information.

Kentucky Virtual Library
844.400.KYVLkyvl@ky.gov
Kentucky Council on Postsecondary Education logo
A program of the Council on Postsecondary Education.
100 Airport Road, 2nd floor • Frankfort, KY 40601