KDL - Kentucky Digital Library

• Getting Started with KDL

• Customize the Collection Website
• Edit Collection Title Name
• Add a Custom Page

• Create a New Project
• Add Items Using a Tab-Delimited File
• Add Items Using CONTENTdm Project Client
• Edit Using CONTENTdm Project Client
• Edit Using CONTENTdm Admin

• 1. Before you Begin: Get OpenRefine
• 2. Get Metadata and Create a Project
• 3. Metadata Prep: Getting Ready for Action
• 4. Metadata Transformed (forthcoming)
• 5. Back to the Future with CONTENTdm Tools (forthcoming)

The fundamentals of using CONTENTdm to manage your digital collections are covered in three OCLC webinars. Upcoming live webinars and recorded sessions can be found at the links below. Running times listed are for the recorded sessions.

• 1: Getting started with CONTENTdm (95 minutes)
• 2: Working with text in CONTENTdm (86 minutes)
• 3: Maintaining collections in CONTENTdm (83 minutes)

OCLC Community Center Sign In

KDL members with technical questions may participate in CONTENTdm Office Hours. CONTENTdm Product Manager Shane Huddleston holds office hours via WebEx the third Thursday of each month, starting at 2 pm Eastern Time / 1 pm Central.

CONTENTdm Office Hours WebEx link.

OCLC Office Hours

• Add Finding Aids
• Embed EAD HTML
• Adding EAD-Encoded Finding Aids in CONTENTdm
• Sample EAD-Encoded Finding Aud XML 

• Digitization is the reformatting of a tangible, analog object into a computer file. Reformatting can also include conversion from one digital format to another.
• Best practice is to reformat once, the right way, saving time (thus money), wear and tear on originals, equipment, etc.
• Digitization is not the same as preservation, and disposing of physical items once digitized is not considered best practice.

Basic process

1. Create master (uncompressed) file.
   1. For analog content: Scan/sample
   2. For born-digital content: Convert
2. Name the file in a consistent way.
3. Perform quality control; edit as needed.
4. Save master on stable, long-term storage.
5. Create derivative or access file.
6. Share access files as needed.

This information courtesy of the Public Library Partnerships Project.

Scan at the best resolution you can afford to store

• Resulting digital file should have 4000 to 8000 pixels across the long dimension, excluding mounts and borders.
• Calibrate monitor and scanner according to manufacturer's instructions

For more on digital reformatting and file management, see Digital Reformatting and File Management (PLPP) .

This information courtesy of the Public Library Partnership Project. 

KDL metadata standards were approved by KYVL Leadership team May 18, 2018, and are consistent with minimum Digital Public Library of America metadata requirements.

KDL Metadata Standards

To request a new collection for your institution, complete the KDL Add Collection Request Form. A KDL administrator will notify you when the collection has been added.

Give your collections the look and feel you want.

Follow the steps below or view the  Customize the Collection Website tutorial to:

• Add your institution's logo and colors to collection header.
• Edit the collection descriptions on the KDL home page and collection landing page.

To upload shared vocabulary to a collection:

• In Website Config Tool
  • Editing collection
    • Select collection
    • Change
  • Custom group
    • Custom pages
      • manage files
        • Upload OR
        • New File
• Once file is loaded:
  • Navigate to file
  • Right-click
  • Copy URL

To add controlled vocabulary from file:

In Admin > Fields:

• Edit field
• Controlled vocabulary: Yes
• Create new > Import: Use the following syntax (collection level):
  • LINK http://cdm17244.contentdm.oclc.org/customizations/collection/COLLECTION-ALIAS/pages/FOLDER/FILENAME.txt
  • PATH /cdm/sites/17244/Website/public_html/customizations/collection/COLLECTION-ALIAS/pages/FOLDER/FILENAME.txt

(Path to file syntax - Site level)

• LINK http://cdm17244.contentdm.oclc.org/customizations/global/pages/FOLDER/FILENAME.txt
• PATH /cdm/sites/17244/Website/public_html/customizations/global/pages/FOLDER/FILENAME.txt

Monthly pageview reports are available for CONTENTdm collections. KDL admins can run these reports for their institutional collections.

• Log in at kyvl.org/kdladmin.
• Select the Collections tab.
• Click Reports.

There is a known glitch affecting some accounts. If you receive a message that you do not have rights to run reports, please contact KYVL at kyvl@ky.gov or 844.400.5985.

• Make sure desired collection appears in the Current Collection dropdown. To select a different collection, choose from the dropdown and click Change.
• Select month and year, and click Change.
• Data will appear on screen and may be exported as a tab-delimited file.