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Collections

Charge and tasking

Collections Work Group Charge

To advise KYVL in evaluating and selecting for consortial purchase core databases that balance the needs of membership within the parameters of sustainable funding and enhanced offerings that add value for specific member constituencies; and

To advise KYVL regarding the reporting of usage statistics to:

  • Demonstrate the value of KYVL to stakeholders and the public
  • Provide members a snapshot of usage
  • Facilitate evaluation of KYVL resources

Revised 1.18.2019

Collections Work Group Tasking, F23-24
  • Conduct a thorough review of and make recommendations concerning KYVL’s role in resource sharing in Kentucky, exploring common good vs. local benefit.
  • Advise KYVL in transitioning to revised selection and presentation of usage statistics, including relative cost and value of KYVL resources to various constituent groups.
  • Conduct biennial review of KYVL Collection Development policy, to include statement / policy regarding reconsideration of materials, consideration of the role of open content.

January 2024

Collections Work Group Tasking, F22-23
  • Evaluate satisfaction with and value of KYVL’s most recently acquired products, TumbleBookLibrary and TeenBookCloud.
  • Evaluate the role and value of FirstSearch for KYVL and KYVL members.
  • Advise KYVL in transitioning to revised selection and presentation of usage statistics.

May 2022

Collections Work Group Tasking, F21-22
  • To survey KYVL members regarding how they direct users to KYVL resources (e.g., KYVL.org or direct links from their own pages)
  • To further review and evaluate FirstSearch and EDS
  • To conduct scheduled biennial review of Collection Development Policy
  • To make recommendations concerning selection and presentation of usage statistics based on available vendor data
  • To continue to explore CCPLUS for gathering and accessing usage statistics

Revised May 2021

Collections Work Group Tasking, F20-21
  • To explore, within sustainable funding models, Tier I priorities identified from responses to the 2020 Collections Survey, including:
    • Newspaper coverage
    • Ebooks
    • Streaming Video
    • TumbleBookLibrary
    • CINAHL upgrade or journal package
  • To review and make recommendations concerning selection and presentation of usage statistics based on available vendor data.
Collections Work Group Tasking, F19-20
  • To evaluate and make recommendations concerning recent KYVL trials
  • To develop a timeline and strategy for a comprehensive evaluation of KYVL core databases and begin the evaluation process once tasks are identified
  • To work with KYVL to explore potential enhanced offerings
  • To review and make recommendations concerning selection and presentation of usage statistics based on available vendor data

Revised 1.18.2019

Roster and composition

Makeup of Collections Work Group

The KYVL Collections work group is a large committee with three representatives from each of several constituency groups. The KYVL executive director serves ex officio. Other members are selected by the organizations they represent and serve staggered three-year terms that begin July 1.

Collections has two officers - a chair and a recorder. The chair is named by Leadership Team to a term beginning July 1. A multi-year commitment may be requested. The recorder is named by the chair.

Group No. of reps Selecting body Membership requirements
AIKCU 3 AIKCU Library Directors  
K12 4 KASL Executive Board (3)
District appointment (1)
District position alternates between JCPS and Fayette County Schools
KCTCS 3 KCTCS Library Directors  
KDLA 1 State librarian & commissioner  
KYVL 1 or more ex officio Executive director, non-voting
Additional staff as appropriate
KYVL Leadership Team 1 KYVL Leadership Team LT liaison is non-voting;
May be a voting member in another role
Public libraries 3 KPLA Executive Board  
SAALCK 3 SAALCK Library Directors One rep position alternates between UK and U of L
2 reps represent the 6 regionals
Nonaffiliated academics 1 KYVL serves as liaison  
Special libraries 1 KYVL serves as liaison  

Revised 12.08.2023

F23-24 Collections Work Group Roster

Updated 9.19.2023

F21-22 roster
Group First Last Email Phone Office Term exp.
AIKCU Carrie Frey carrie.frey@centre.edu 859.238.5275 Chair 2024
AIKCU Crystal Ellis crystal.ellis@centre.edu 859.238.5277   2022
AIKCU Kay Alston klalston@campbellsville.edu 270.789.5360   2023
K12 Betsy deGolian degolian@trinityrocks.com 502.893.7625   2024
K12 Sijean Hill sijean.hill@oldham.kyschools.us 502.241.3500   2022
K12 Emily Northcutt emily.northcutt@shelby.kyschools.us 502.695.6700   2023
K12 designated Karen Pruitt karen.pruitt@jefferson.kyschools.us 502.485.3011   2022
KCTCS Carla Redden carla.redden@kctcs.edu 606.759.7141 x66190   2024
KCTCS Katie Meyer cmeyer0015@kctcs.edu 270.706.8443   2022
KCTCS Maureen Cropper maureen.cropper@kctcs.edu 859.246.6394   2023
KDLA Beth Milburn beth.milburn@ky.gov 502.564.8325   per appointment
KYVL Ilona Burdette ilona.burdette@ky.gov 502.892.3073   ex officio
KYVL Leadership Team Laura McWilliams director@garrardlibrary.org 270.792.3424 Liaison ex officio
Publics Nicole Frilling nicole.frilling@kentonlibrary.org 859.578.7946   2024
Publics Katie Justice kjustice@bcpl.org 859.292.3391   2022
Publics Patty Clark pattyc@oldhampl.org 502.222.9713   2023
SAALCK Claudene Sproles caspro01@louisville.edu 502.852.6076   2024
SAALCK Jens Arneson jens.arneson@eku.edu 859.622.7551   2022
SAALCK Laura DeLancy laura.delancey@wku.edu 270.745.3979   2023
Other - nonaffiliated academic Jill Sherman jsherman@lpts.edu 502.992.9397   2023
Other - at large Tony Hopkins tony.hopkins@va.gov 502.287.6240   2024
Other - special libraries Tiffney Gipson tiffney.gipson@louisville.edu 502.852.8530   2022

Updated 8.18.2021

Current roster

Kay Alston, AIKCU (2023)
klalston@campbellsville.edu
270.789.5360

Jens Arneson, SAALCK (2022)
jens.arneson@eku.edu
859.622.7551

Ilona Burdette, KYVL (ex officio)
ilona.burdette@ky.gov
502.892.3073

Patty Clark, Publics (2023)
pattyc@oldhampl.org
502.222.9713

Maureen Cropper, KCTCS (2023)
maureen.cropper@kctcs.edu
859.246.6394

Laura DeLancey, SAALCK (2023)
laura.delancey@wku.edu
270.745.3979

Betsy deGolian, K12 (2021)
degolian@trinityrocks.com
502.893.7625

Crystal Ellis, AIKCU (2022)
crystal.ellis@centre.edu
859.238.5277

Carrie Frey, chair, AIKCU (2021)
carrie.frey@centre.edu
859.238.5275

Nicole Frilling, Publics (2024)
nicole.frilling@kentonlibrary.org
859.578.7946

Tiffney Gipson, Special libraries (2022)
tiffney.gipson@louisville.edu
502.852.8530

Sijean Hill, K12 (2022)
sijean.hill@oldham.kyschools.us
502.241.3500

Tony Hopkins, At Large (2024)
tony.hopkins@va.gov
502.287.6240

Katie Justice, Publics (2022)
kjustice@bcpl.org
859.292.3391

Laura McWilliams, LT Liaison (ex officio)
director@garrardlibrary.org
859.792.3424

Katie Meyer, KCTCS (2022)
cmeyer0015@kctcs.edu
270.706.8443

Beth Milburn, KDLA (ex officio)
beth.milburn@ky.gov
502.564.8325

Emily Northcutt, K12 (2023)
emily.northcutt@shelby.kyschools.us
502.695.6700

Karen Pruitt, K12 designated (2022)
karen.pruitt@jefferson.kyschools.us
502.485.3011

Carla Redden, KCTCS (2021)
carla.redden@kctcs.edu
606.759.7141 x66190

Jill Sherman, Nonaffiliated Academic (2021)
jsherman@lpts.edu
502.992.9397

Claudene Sproles, SAALCK (2024)
caspro01@louisville.edu
502.852.6076

Updated 6.28.2021