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Formula and Cost Estimator

About

The KYVL funding formula aims for clarity and simplicity; equity and impartiality within and among member types; and sustainability.

As of July 1, 2022, invoicing, all KYVL member libraries and organizations are in formula, except for two for-profit institutions impacted by a rate change during the previous year.

Data collection notes

Academic libraries
  • Begin at IPEDS > Use the Data > Compare Institutions.
  • Final Release Data (Change): select Use Provisional Release Data to ensure most current data
  • In Institution Name, enter NCES Unit IDs to search IPEDS data for KYVL academic library members:
    NCES Unit IDs (need KyCAD, Summit Christian)

    156189, 156222, 156213, 156231, 247065, 156286, 156295, 157553, 156392, 156356, 156365, 156408, 156417, 446242, 156620, 156648, 156727, 157438, 156745, 156790, 156851, 156860, 156921, 157100, 157058, 157076, 157207, 157216, 157298, 157304, 157331, 484066, 157377, 157386, 157401, 157447, 247940, 461759, 157711, 156338, 157739, 157748, 157757, 157793, 157809, 157818, 157863, 157085, 157289, 157535, 156541, 157483, 157951

  • Copy & Paste; Select; Check all; Continue; Continue
  • Search for variables
    • 12-month full-time equivalent enrollment
      • (Frequently used / Derived variables > 12-month enrollment)
        • Select year(s)
        • Select variable
    • Total materials/services expenditures
      • (Academic Libraries > Characteristics, collections, expenditures and services > Expenditures)
        • Select year(s)
        • Select variable
  • ContinueContinue; (Select report options); Continue
Helpful IPEDS links:
K12 Districts

Begin at KDE Data Sets (from 2020). (Data release timeline here.)

Download:

  • Organization Information > District School List
    • Col A - SCHOOL YEAR
    • Col E - DISTRICT NAME
    • Col M - SCHOOL TYPE
      • COUNTIFS A1
  • Overview > Students > Enrollment > Student Membership
    • Col A - SCHOOL YEAR
    • Col E - DISTRICT NAME
    • Col G - SCHOOL NAME: ---District Total---
    • Col M - GRADE:  All Students
    • Col AK - Total Membership

 

Public library data

Kentucky Public Library Statistics are generally published between March and May for the preceding fiscal year. Following publication, contact Jay Bank at KDLA to request a spreadsheet containing County, Population and Collection Expenditures Total.

Special library data - hospitals

Hospital data comes from the American Hospital Directory. The Kentucky Hospital Directory may be consulted for additional information.

KYVL membership cost estimator (F24-25)

KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your institution's annual KYVL database costs, enter the requested information below.

Fiscal year costs are calculated using a three-year rolling average of your institution's 12-month FTE and total materials / services expenditures from the most recent Academic Library Survey from IPEDS Data Center at the time of calculation. Continuing members should be aware that caps and floors are in effect for F25.

Please note that paid courier stops and costs for KDL storage, if applicable, are not included in this calculation.

12-month FTE:
Total materials / services expenses:
Is your institution for profit?
     
$

KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your district's annual KYVL database costs, enter the requested information below. For a private school estimate, please enter number of students and schools / locations.

Fiscal year costs are calculated using a three-year rolling average of student headcount and A1 schools count as reported in the most current KDE data sets at the time of calculation, generally on or around November 1. For private schools, KYVL consults the NCES Private School Universe Survey whenever possible.

District headcount:
Number of (A1) schools:
$

KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your library's KYVL database costs, enter the requested information below.

Fiscal year costs are calculated using a three-year rolling average of county population reported for your library in KDLA's Kentucky Public Library Statics and the report's total collection expenditures figures at the time of calculation.

Please note that paid courier stops and costs for KDL storage, if applicable, are not included in this calculation.

County population:
Total collection expenditures:
$

KYVL members enjoy substantial savings through statewide licensing and collaboration.

For an estimate of your hospital or system's annual KYVL database costs, enter the requested information below. KYVL uses data from the American Hospital Directory whenever possible.

  No. of locations Staffed beds Discharges
Acute-care hospitals
Non-acute hospitals
Outpatient clinics
$