The KYVL funding formula aims for clarity and simplicity; equity and impartiality within and among member types; and sustainability.
As of July 1, 2022, invoicing, all KYVL member libraries and organizations are in formula, except for two for-profit institutions impacted by a rate change during the previous year.
In F2016-17, the Funding Work Group undertook to develop a new database funding formula characterized by:
The formula attempts to apply these principles both within and among member types (academic, K12, public and special libraries).The new formula eliminates usage as a measure for individual members, but seeks to generate member revenues reflecting broad usage across member types.
The resulting formula was approved, and following a straight 5% increase for all members in F17-18, implemented of the new formula began with F18-19 invoicing. The complete implementation timeline follows, subject to the transition rules outlined below.
Individual institutional assessments during implementation of the new formula are governed by the following transition rules:
A summary of the effects of these transition rules starting in year one of implementation is as follows:
| If in comparison with prior year's bill, increase under new formula is: |
Institution pays: |
|---|---|
| Less than or equal to 0% | Same as current bill |
| More than 0% but less than 20% | New formula amount |
| More than 20% but less than 150% (upon year one implementation) | 20% increase annually until new formula is reached |
| More than 150% (as of year one) | Uniform annual percentage increase that will result in being in formula in five years |
For access to KYVL database resources, each library type pays a base fee and a cost (or costs) based on population served. Public and academic assessments include a calculation based on collection expenditures. Publicly available data is used whenever possible.
While usage is not a funding factor for individual members, the formula seeks to generate member revenues reflecting broad usage across member types.
For additional information about funding factors, rates, and data collection, select a library type below.
| Fiscal Year | Base fee | 12-month FTE | Total materials / services expenditures |
|||
|---|---|---|---|---|---|---|
| Rate (nonprofit) |
Rate (for-profit) |
Data year | Rate | Data year | ||
| F23-24 | $2,000 | $2.50 | $12.50 | TBD | 1% | TBD |
| F22-23 | $2,000 | $2.50 | $12.50 | 2019-20 | 1% | 2020~ |
| F21-22 | $2,000 | $2.50 | $10 | 2018-19 | 1% | 2018 |
Data source: Integrated Postsecondary Education Data System (IPEDS), National Center for Education Statistics
| Fiscal year | Cost per (A1) school |
Cost per student |
Data year (Publics) |
Data sources (Privates) |
|---|---|---|---|---|
| F23-24 | $200 | $.75 | TBD | NCES PSS NCES Report 2019-20 NCES Report 2017-18 School websites |
| F22-23 | $200 | $.75 | 2020-21 | |
| F21-22 | $200 | $.75 | 2018-19 |
Data sources: KDE Data Sets; Private School Universe Survey (PSS); National Center for Education Statistics Report
| Public libraries | Base fee | Cost per county resident | Collection expenditures | Data year |
|---|---|---|---|---|
| F23-24 | $1,000 | $.05 | 1% | 2020‑2021 |
| F22-23 | $1,000 | $.05 | 1% | 2019‑2020 |
| F21-22 | $1,000 | $.05 | 1% | 2018‑2019 |
Data source: Kentucky Public Library Stats. Upon publication (generally between March and May for the preceding fiscal year), contact Jay Bank at KDLA to request a spreadsheet containing County, Population and Collection Expenditures Total.
| Hospitals | F18-19 data | F19-20 data | F20-21 data | F21-22 and forward |
|---|---|---|---|---|
| $2000 base fee per campus or location | Various | AHD, 9.6.18 | AHD, 3.20.19 | AHD |
| $5 per staffed bed | Ky. Hospital Directory Oct. 2017 (Licensed beds) |
AHD, 9.6.18 | AHD, 3.20.19 | AHD |
| $.10 per discharge | American Hospital Directory (AHD) | AHD, 9.6.18 | AHD, 3.20.19 | AHD |
Hospital data comes from the American Hospital Directory. The Kentucky Hospital Directory may be consulted for additional information.
KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your institution's annual KYVL database costs, enter the requested information below.
Fiscal year costs are calculated using your institution's most recent 12-month FTE and total materials / services expenditures from the IPEDS Data Center at the time of calculation.
Please note that paid courier stops and costs for KDL storage, if applicable, are not included in this calculation.
| 12-month FTE: | |
|---|---|
| Total materials / services expenses: | |
| Is your institution for profit? | |
| $ |
KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your district's annual KYVL database costs, enter the requested information below. For a private school estimate, please enter number of students and schools / locations.
Fiscal year costs are calculated using student headcount and A1 schools count as reported in the most current KDE data sets at the time of calculation, generally on or around November 1. For private schools, KYVL consults the NCES Private School Universe Survey whenever possible.
| District headcount: | |
|---|---|
| Number of (A1) schools: | |
| $ |
KYVL members enjoy substantial savings through statewide licensing and collaboration. For an estimate of your library's KYVL database costs, enter the requested information below.
Fiscal year costs are calculated using the most recent county population and total collection expenditures figures reported for your library in KDLA's Kentucky Public Library Statics at the time of calculation.
Please note that paid courier stops and costs for KDL storage, if applicable, are not included in this calculation.
| County population: | |
|---|---|
| Total collection expenditures: | |
| $ |
KYVL members enjoy substantial savings through statewide licensing and collaboration.
For an estimate of your hospital or system's annual KYVL database costs, enter the requested information below. KYVL uses data from the American Hospital Directory whenever possible.
| No. of locations | Staffed beds | Discharges | |
|---|---|---|---|
| Acute-care hospitals | |||
| Non-acute hospitals | |||
| Outpatient clinics | |||
| $ |