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KDL - Kentucky Digital Library

Adding a collection - DRAFT

D R A F T !

For a consistent look and feel for your institution's collections, a template can be created that makes it possible to easily reproduce institutional customizations.

To request a new collection for your institution, complete the KDL Add Collection Request Form. A KDL administrator will notify you when the collection has been added. Once you have been notified, follow these steps to add the collection to @Your Institution's Digital Collections master page.

Add collection to institutional listing
  • From the items tab, choose @Your Institution's Digital Collection from the Current collection dropdown, and click change
  • Click add.
  • Paste copied directory name (above) into add URL field. Remove any blank spaces.
  • Add metadata.
    • Title - from request form
    • Description - from request form
    • Institution - from request form
    • Date -
    • Type -
  • Select thumbnail using link or image from request form.
  • add.
Index @Your Institution's Digital Collections
  • From the item tab menu, select index.
  • Click index now.
  • Set recurrence for scheduled indexing.

Verify add request
Add collection
  • Log in at CONTENTdm Admin.
  • From the server tab, select collections, then add collection.
  • Select template as specified on request form.
  • Enter collection name as specified on request form.
  • Save new collection.
  • On collections list, click configure for new collection, then edit.
  • late with with your institution's name, e.g., Your Institution's Template. Customize your template as indicated belowWhen adding future collections, select Your Institution's Template.Change collection status to not published
Set permissions
  • From the server tab menu, select users.
  • Edit the username from the request form.
  • Highlight newly added collection.
  • Assign rights, and save changes.


Batchloading content is done using the CONTENTdm project client, which can be downloaded at Each participating institution will be allowed one instance of the project client. A license key will be available from KYVL.


Customize your collections

  • Log in at CONTENTdm Admin.
  • From the Collections tab, select Website to log into the Website Configuration Tool.
  • From the Editing Collection dropdown, select desired template.
  • Click Change.

Customizations must be applied to each collection individually at the collection level. However, if Your Institution's Template is selected when the collection is created, they will be automatically incorporated into the new collection. Be sure to save and publish your changes using Save and Publish.

The following minimal customizations are recommended:

  • Appearance > Header
    • Check box: Override global settings for this collection
    • Edit Header Text
    • Upload your institution's banner (recommended size: 150 x 1920)
    • Changes to background color, header text color and header icon color are optional but should be consistent.
    • PowerUser's tip: Once you've made these changes, save a screenshot to use as a guide in customizing future collections.
  • Appearance > Buttons
    • Optional; if changes are desired, check Override global settings for this collection.
  • Page Types > Landing Pages
    • Edit collection titles and descriptions here.
      • Home Page edits affect the KDL homepage.
      • Landing Page edits affect the collection level page.
  • Custom Page
    • More to come.
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